Free Resource Library

1. Sample AI use policy

Copy this into a document, change the bracketed parts, and have your board or director approve it. One page is enough to start.

2. Starter prompts for nonprofit work

Paste a prompt into the AI tool your organization approves, fill in the brackets, and remove any private details first.

• Thank-you letter: “Write a warm, specific thank-you note to a donor who gave [amount or item] to support [program]. Mention [one real result]. Keep it under 150 words and sign it from [name, role].”
• Volunteer reminder: “Write a friendly reminder email for volunteers working [event] on [date] at [place]. Include arrival time, what to bring and who to call. Keep it short and clear.”
• Meeting notes: “Turn these rough notes into a summary with decisions, action items with owners and due dates, and open questions: [notes].”
• Social post: “Write three short social media posts announcing [event or need]. Plain, warm language, one call to action each, no more than two hashtags.”
• Grant report draft: “Using these facts only, draft the outcomes section of a grant report for [funder]: [facts and numbers]. Don’t add any numbers I didn’t give you.”
• Plain-language rewrite: “Rewrite this so a busy parent can understand it at a 6th-grade reading level, without losing any facts: [text].”

3. Checklist for choosing a tool

Before you sign up for any AI or tech tool, answer these with your team:

• Which specific task will it help with, and how long does that task take now?
• Is there a nonprofit discount or free plan, and what happens when the free plan ends?
• Where is our information stored, and does the company use it to train its AI? Can we turn that off?
• Who in our organization will own it, keep it updated and cancel it if it isn’t used?
• Can we export our data if we leave?
• Does it work for the people who will actually use it, including volunteers on phones?
• How will we know in 30 days whether it was worth it?

Want help working through these? Book a free tech help session.